Home > Current Students > Events & Performances > Spring Showcase 2025 – Technical Requirements Form

Spring Showcase 2025 – Technical Requirements Submission Form

Important: This form is for accepted Spring Showcase 2025 participants only. Submission deadline: Friday, March 21, 2025 at 11:59 p.m. ET. Late submissions cannot be guaranteed accommodation. Contact the Production Office at production@acapa.edu with questions.

All students presenting work in the Spring Showcase 2025 must complete this form to communicate their technical and staging needs to the ACAPA Production Office and Hargrove Pavilion technical staff. Please be as specific as possible. Requests submitted after the deadline are subject to availability and cannot be guaranteed. Fields marked * are required.

Please review the Spring Showcase 2025 Technical Guidelines before completing this form. Questions about specific equipment availability should be directed to Technical Director Marguerite Ohlsson at mohlsson@acapa.edu.

Section 1: Student & Work Information

Student Name * Last name, First name (as registered with the Registrar's Office)
Student ID Number *
Contact Email * Use your ACAPA email address. Confirmations and follow-up will be sent here.
Phone / Cell Optional, but recommended for time-sensitive technical coordination.
Department / Program * If "Other," please specify in the Special Requests field (Section 6).
Faculty Advisor / Supervising Instructor * Name of the faculty member overseeing your Showcase work.
Title of Work * Working title is acceptable if final title is not yet confirmed.
Nature / Format of Work *
Approximate Running Time * Include setup/strike time if relevant to scheduling.
Number of Performers
Preferred Performance Venue
Final venue assignment is made by the Production Office. Preference is considered but not guaranteed.

Section 2: Lighting Requirements

Check all that apply. Use the text field to specify colors, intensities, cues, or other details. A lighting plot or cue sheet may be attached via the supplemental upload form (showcase-uploads.html).

General Lighting Needs
Lighting Details / Cue Notes If you have a prepared lighting cue sheet or plot, upload it via the supplemental upload form.
Pre-set / House Lights

Section 3: Sound Requirements

Live Sound Needs
Playback / Pre-recorded Audio
Audio files must be submitted as .WAV (48kHz/24-bit) or .AIFF via the upload form no later than March 19, 2025.
Number of Mic Inputs Required
Student-Supplied Audio Equipment
Student-supplied equipment must be tested during the designated tech rehearsal slot. Contact the Production Office to schedule.
Sound Details / Cue Notes

Section 4: Set / Staging Requirements

Stage Configuration
Furniture / Set Pieces Needed
Set Pieces Brought by Student
Masking / Drape Requirements
Stage / Staging Notes

Section 5: Department-Specific Requirements

5a. Flooring Requirements (primarily for Dance students; complete if relevant)

Flooring Type Needed
Marley Color Preference
Marley color availability subject to scheduling. First-come, first-served within tech scheduling blocks.
Flooring Notes

5b. Screen / Monitor / Projection Needs (primarily for Film, Visual Arts, and Interdisciplinary students)

Projection / Display Equipment
Video File Format(s) Preferred delivery: ProRes 422 or H.264 .mp4. Must be submitted via upload form by March 19, 2025.
Screen / Monitor Position
Connectivity Needed

Section 6: Special Requests & Additional Notes

Special Requests Note: Fog/haze, open flame, and pyrotechnic effects require written approval from the ACAPA Safety Office. Requests must be submitted no later than March 14, 2025.
Tech Rehearsal Availability Tech rehearsal schedule will be distributed by the Production Office on or around March 28, 2025.
Emergency / Alternate Contact

Optional. Recommended for ensemble works with multiple responsible parties.

Section 7: Acknowledgment & Submission

Agreement *

After submitting, you will receive a confirmation email to your ACAPA address within 2 business days. If you do not receive confirmation by March 24, 2025, contact production@acapa.edu immediately. You may also fax this form to the Production Office at (802) 555-0147 if you experience technical difficulties with online submission.

Related links: Supplemental File Upload Form  |  Spring Showcase 2025 Technical Guidelines  |  Hargrove Pavilion – Facilities & Equipment  |  Spring Showcase 2025 Event Page  |  Current Students Hub

Production Office hours: Monday–Friday, 9:00 a.m.–5:00 p.m. ET  |  Room 114, Hargrove Pavilion  |  production@acapa.edu  |  (802) 555-0140

---MAPPINGS--- {}